From paper to digital: the digital transformation of manufacturing companies

The challenges of manufacturing companies

Many manufacturing companies still operate with a combination of paper-based processes, spreadsheets and outdated systems that no longer meet today's business needs. This inefficient way of working often results in:

1. Time-consuming manual processes. Many manufacturing companies still rely on paper work orders and inventory lists. This leads to delays, human error and inventory management problems.

2. Limited reporting and insight. Information is often stored in different systems, making it difficult to generate clear reports quickly.

3. Difficult to scale. Many manufacturing companies want to expand their markets but run up against the limitations of their current systems. These systems are often not flexible enough to support rapid growth and expansion into new markets.

A good example is Ayano. This decorator of glassware and bottles faced similar challenges. Their processes were mainly paper-based and the old ERP system did not provide sufficient support for their international ambitions and the specific requirements of the European market.

The 3 phases of digital transformation

As Ayano's partner, we guided them through the various stages of their digital transformation. For this, we used the Rezolv methodology, based on three pillars:

1. Rezolv Review. Digital transformation starts with a strategic alignment: what are the company's challenges and goals? Here we focus on four areas: strategy, sales, operations and finance. This is done at three levels: the organization, the processes and the systems.

2. Analysis. The next step is to create a blueprint. We draw out the processes, gather the requirements in detail and set up a solid project plan. This is crucial because it not only highlights the necessary changes but also lays the foundation for a smooth migration.

3. Implementation. Finally, implementation starts to replace the legacy systems. For Ayano, this was an end-to-end migration and the introduction of digital solutions for their warehouse - including barcode scanning - to make their processes paperless.

The solution: an integrated ERP system

Moving to a digital system offers manufacturing companies an integrated solution that addresses all of these challenges at once. But what specifically can a system like Odoo do for manufacturing companies?

1. Paperless working. With Odoo, manufacturing companies can digitize their entire production process. From inventory management to work orders and deliveries, everything is managed in one system. This leads to a more efficient and less error-prone process.

2. Better reporting and insights. Odoo provides powerful reporting tools that give companies real-time visibility into their inventory, production capacity and sales data. This makes it easier and faster to make the right decisions.

3. Supporting growth and scalability. For companies with international ambitions, Odoo offers a platform that is easily scalable. It not only supports existing processes, but also enables efficient expansion into new markets.

Practical Tips

Manufacturing companies thinking about digitization can glean some valuable insights from Ayano's Digital Transformation.

1. Take advantage of the transition to optimize processes. Don't just try to replicate old processes in the new system, but see how you can make them more efficient.

2. Provide well-structured data. Proper preparation of data makes the migration easier and prevents problems afterwards.

3. Invest in training and change management. A new system means new ways of working. Make sure your team is well prepared for this change.

Conclusion

Switching to an integrated ERP system such as Odoo allows manufacturing companies to streamline their processes, improve their reporting and prepare their business for the future. Ayano's success story illustrates how digitization not only solves problems but also creates new growth opportunities. For any manufacturing company struggling with outdated systems, the question is no longer whether to make the switch, but how.